Terms & Conditions Home Terms & Conditions

Terms & Conditions

Effective Date: February 16, 2026
These Terms & Conditions guide the relationship between Gbewaa Legacy School (“the School”, “we”, “us”, “our”) and parents/guardians, students, and visitors (“you”) regarding enrollment, school services, and participation in school activities.

By enrolling a student, paying fees, using school services, or participating in school programs, you agree to these Terms.

1) Admissions and Enrollment

  • Admission is granted based on available space and successful completion of the School’s admission process.
  • Parents/guardians must provide accurate student and guardian information during registration.
  • The School may request supporting documents (e.g., birth certificate, previous report, transfer letter, health information where applicable).
  • Providing false or misleading information may lead to withdrawal of admission.

2) Fees, Payments, and Financial Obligations

  • School fees and other charges (e.g., uniforms, PTA levies, books, exams, excursions) will be communicated by the School and may change when necessary.
  • Fees are payable by the deadlines set by the School. Late payment may result in restrictions on access to certain services (where allowed by School policy).
  • Receipts must be kept as proof of payment.
  • Any outstanding balances must be cleared before final reports, transfers, or certain official documents are issued (subject to School policy).

3) Refund Policy

  • Fees paid are generally non-refundable once the term/session has begun, except where the School approves otherwise in writing.
  • Refunds may be considered only in special cases (for example, duplicate payments or verified billing errors).
  • Where a refund is approved, processing timelines will depend on the payment method used.

4) Attendance and Punctuality

  • Students are expected to attend school regularly and arrive on time.
  • Parents/guardians should inform the School of absences and provide justification where required.
  • Repeated lateness or absenteeism may lead to follow-up meetings and appropriate interventions.

5) Student Conduct and Discipline

  • Students must follow School rules and respect staff, fellow students, and school property.
  • Bullying, fighting, harassment, discrimination, theft, and possession of dangerous items are strictly prohibited.
  • The School may apply disciplinary actions that are fair and appropriate, including warnings, suspensions, or other measures based on the School’s disciplinary procedures.

6) Academic Progress and Assessments

  • The School will assess student progress through classwork, tests, examinations, and continuous assessments.
  • Promotion to the next class may depend on performance and overall academic readiness.
  • Parents/guardians are encouraged to support learning at home and attend academic meetings when invited.

7) Communication and Parent/Guardian Responsibilities

  • Parents/guardians should provide correct contact details and update them when changes occur.
  • Parents/guardians should respond promptly to official school communications and attend meetings when requested.
  • The School may communicate through letters, phone calls, messaging platforms, school portals, or other official channels.

8) Health, Safety, and Emergency

  • Parents/guardians must disclose relevant health conditions that may affect the student’s wellbeing at school (as appropriate).
  • In emergencies, the School may take reasonable steps to secure immediate care and contact the parent/guardian using provided details.
  • Students must follow all safety rules on campus and during school activities.

9) School Property and Damages

  • Students are responsible for keeping school property in good condition.
  • Parents/guardians may be required to pay for loss or damage caused intentionally or through negligence.

10) Uniform and Appearance

  • Students must wear the approved school uniform and maintain neat grooming standards as required by the School.
  • The School may restrict entry into classes or activities where uniform policies are repeatedly ignored, according to School rules.

11) Field Trips, Events, and Extra Activities

  • Some activities may require signed consent and additional fees.
  • The School will provide details before major events or trips.
  • Students are expected to behave responsibly during all school programs and off-campus activities.

12) Photography, Media, and Publicity

  • The School may take photos/videos during school activities for internal records and school communications.
  • Where images are used publicly (e.g., website/social media), the School will follow its internal guidelines and applicable consent practices.
  • Parents/guardians may communicate concerns to the School administration.

13) Data and Privacy

  • The School collects and uses student and parent/guardian information to manage admissions, academics, communication, and administration.
  • Access to student records is limited to authorized staff.
  • Parents/guardians may request updates or corrections to student details through the school administration.

14) Withdrawal and Transfer

  • Parents/guardians who wish to withdraw a student should notify the School formally.
  • Transfer documents may be issued subject to completion of required procedures, clearance of obligations, and submission of any required forms.

15) Changes to These Terms

The School may update these Terms & Conditions when necessary. Updates will be communicated through official school channels.

16) Contact

For questions, clarifications, or support, contact the School Administration via the official school communication channels.

If you want, I can also create a shorter “summary version” suitable for your front end page, and a more detailed “Parent Handbook” version that includes rules, sanctions, and fee schedules.